Trip-Specific International Travel Emergency Plan (for Groups)

How to Use This Form

This form must be completed by Academic Directors or Trip Leaders (AD/TL) and made available to participants for the duration of travel and reviewed at each unique location (e.g., city or overnight accommodation). Sections I and II should be completed and shared with students prior to departure.

Name of Person Completing This Form(Required)

First Last

Phone Number of Person Completing This Form(Required)

Email of Person Completing This Form(Required)

Please provide an email so that the completed form can be sent to you.

Section I. Communications Plan

The AD/TL must provide in-country (e.g., international number or prepaid/disposable phone) contact information to all participants prior to travel or immediately upon arrival in-country.

Primary Academic Director / Trip Leader(Required)

Name

Cell Phone

Alternate Academic Director / Trip Leader

Name

Cell Phone

George Mason College / Department Contact(Required)

Name

Phone

Section II. Emergency Briefing Points

Building Evacuation Whenever an emergency warrants a building evacuation or local officials order a building evacuation, all individuals must begin exiting the building using the nearest exit and proceed to the pre-identified Designated Assembly Area(s). All participants should identify two or more exit routes from their accommodations.

Shelter Locations Shelter locations may be used in the event of severe weather, earthquakes, and manmade threats (e.g., violence or civil unrest) to provide temporary respite from natural and manmade hazards. Travelers are encouraged to monitor local news and radio for weather and social conditions to remain aware of potential threats.

Emergency Rally Points In the unlikely event that travelers are unable to communicate and return to the primary residence/location or designated assembly area in an emergency, a meeting location should be established to facilitate reunification and accountability. Although large public venues (e.g., train stations and prominent landmarks) are appealing rally points they are also likely to be overwhelmed during an emergency.

Section III. Site-Specific Information

Site One Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Local Law Enforcement Phone(Required)

Local Fire / Rescue Phone(Required)

Local Emergency Medical Services Phone(Required)

Nearest Embassy or Consulate(Required)

Embassy or Consulate Phone(Required)

Embassy or Consulate Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Designated Assembly Areas(Required)

Primary Designated Assembly Area

Alternate Designated Assembly Area

Shelter Locations(Required)

Primary Shelter Location

Alternate Shelter Location

Emergency Rally Points(Required)

Primary Emergency Rally Point

Alternate Emergency Rally Point

Add a second site?(Required)

Yes, add an additional destination / site.

No, there is only one site / destination for this trip.

Section III. Site-Specific Information – Site Two

Site Two Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Local Law Enforcement Phone(Required)

Local Fire / Rescue Phone(Required)

Local Emergency Medical Services Phone(Required)

Nearest Embassy or Consulate(Required)

Embassy or Consulate Phone(Required)

Embassy or Consulate Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Designated Assembly Areas(Required)

Primary Designated Assembly Area

Alternate Designated Assembly Area

Shelter Locations(Required)

Primary Shelter Location

Alternate Shelter Location

Emergency Rally Points(Required)

Primary Emergency Rally Point

Alternate Emergency Rally Point

Add a third site?(Required)

Yes, add an additional destination / site.

No, there are no additional sites / destinations for this trip.

Section III. Site-Specific Information – Site Three

Site Three Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Local Law Enforcement Phone(Required)

Local Fire / Rescue Phone(Required)

Local Emergency Medical Services Phone(Required)

Nearest Embassy or Consulate(Required)

Embassy or Consulate Phone(Required)

Embassy or Consulate Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Designated Assembly Areas(Required)

Primary Designated Assembly Area

Alternate Designated Assembly Area

Shelter Locations(Required)

Primary Shelter Location

Alternate Shelter Location

Emergency Rally Points(Required)

Primary Emergency Rally Point

Alternate Emergency Rally Point

Add a fourth site?(Required)

Yes, add an additional destination / site.

No, there are no additional sites / destinations for this trip.

Section III. Site-Specific Information – Site Four

Site Four Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Local Law Enforcement Phone(Required)

Local Fire / Rescue Phone(Required)

Local Emergency Medical Services Phone(Required)

Nearest Embassy or Consulate(Required)

Embassy or Consulate Phone(Required)

Embassy or Consulate Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Designated Assembly Areas(Required)

Primary Designated Assembly Area

Alternate Designated Assembly Area

Shelter Locations(Required)

Primary Shelter Location

Alternate Shelter Location

Emergency Rally Points(Required)

Primary Emergency Rally Point

Alternate Emergency Rally Point

Section IV. Notification Procedures

At any point during an international educational travel experience it may be necessary to contact the university or services retained by the university to respond to emergency situations.

Contact	Phone	Alternate Phone
Global Education Office	+01-703-993-2154	+01-703-993-7500 (After Hours)
International Travel Insurance Provider (Mercer)	+01-888-287-4741 (Toll Free)	+01-515-365-3990
University Police	+01-703-993-2810	N/A

U.S. Department of State Overseas Citizens Emergency Center

Provides assistance to U.S. citizens traveling abroad. The center should be contacted by phone (+01-202-501-4444) whenever any of the following occur abroad:

Death of an American citizen abroad;
Arrest / detention of an American citizen;
Robbery of an American citizen;
American citizens missing;
Crisis abroad involving American citizens.

Global Education Office (GEO) (George Mason University)

GEO should be notified whenever the following occur to facilitate services or support to student travelers as necessary:

Serious injury, illness, psychiatric situations, death, or hospitalization;
Reports or occurrence of infectious disease;
Natural disasters;
Political unrest or turmoil;
Missing employee or student; or,
Any other situation deemed an emergency by travelers.

George Mason University Police

University Police must be notified of crimes that involve employees or students or occur on property or locations under the control of the university in accordance with the Clery Act. Report crimes by phone +01-703-993-2810 or complete a report online at https://police.gmu.edu/clery-act-reporting/csa-form/. Report the following crimes:

Murder/non-negligent manslaughter;
Negligent manslaughter;
Sexual assault (i.e., rape, fondling, or incest
Robbery;
Aggravated assault;
Motor vehicle theft;
Arson;
Domestic violence;
Stalking;
Larceny/theft;
Vandalism, destruction of property, or damage to property;
Intimidation; or,
Simple Assault.

International Travel Insurance Provider

Should be contacted whenever the following services are needed:

Security evacuation services;
Emergency medical services;
Emergency travel services; or,
Information services.

Submit Form

Please review your entries above. When you are ready to finalize your emergency plan, please select Submit. A copy of your entries and a shareable PDF will be emailed to you.